Effective Date: 18/08/2025
Last Updated: 18/08/2025
Polylocal OÜ (“we”, “our”, or “us”) is committed to protecting your privacy and processing your personal data in accordance with the General Data Protection Regulation (GDPR) and applicable national data protection laws. This Privacy Policy explains how we collect, use, store, and protect your personal data when you visit our website or interact with us.
1. Who We Are
Polylocal is a European consultancy helping businesses connect Asia and Europe through marketing, localization, and strategic partnerships.
Data Controller:
Polylocal OÜ
Ahtri tn 12, 15551 Kesklinna linnaosa, Tallinn, Harju maakond, Estonia
Email: contact@polylocal.eu
2. What Personal Data We Collect
We may collect the following types of personal data:
- Identification data: Your name, email address, company name, phone number, and other contact details you provide voluntarily (e.g., via contact forms or emails)
- Technical data: IP address, browser type, device information, operating system, referring website, and browsing behavior on our site (via cookies or analytics tools)
We do not collect special categories of personal data (e.g., health, biometric, religious beliefs).
3. Legal Bases for Processing
Under GDPR, we process your personal data only if we have a lawful basis to do so. These include:
- Consent – When you voluntarily provide your information (e.g., via a contact form)
- Contractual necessity – When processing is needed to respond to your requests or prepare to enter a contract
- Legitimate interest – For website analytics and service improvement, provided your rights are not overridden
- Legal obligation – If we are required to retain or disclose information under applicable law
4. How We Use Your Data
We may use your data to:
- Respond to your inquiries or messages
- Provide our services to you
- Improve the user experience on our website
- Send relevant updates or content (only with your explicit consent)
- Ensure the security and functionality of our site
We do not use your data for automated decision-making or profiling.
5. Cookies and Analytics
We use cookies to improve website performance and user experience. These may include third-party tools (e.g., Google Analytics) to understand visitor behavior.
You can control or disable cookies via your browser settings.
6. Data Retention
We retain your personal data only as long as necessary for the purposes stated above, or as required by law.
Contact information is stored securely and deleted when no longer needed.
7. Sharing Your Data
We do not sell your data. We may share data with:
- Trusted third-party service providers (e.g., web hosting, analytics)
- Legal or governmental authorities, only if legally required
Where we transfer data outside the EU/EEA, we ensure appropriate safeguards are in place (e.g., Standard Contractual Clauses).
8. Your GDPR Rights
As a data subject under GDPR, you have the right to:
- Access – Know what data we hold about you
- Rectification – Correct inaccurate or incomplete data
- Erasure (“Right to be Forgotten”) – Request deletion of your data
- Restriction – Ask us to restrict the processing of your data
- Data Portability – Request your data in a commonly used format
- Object – Object to data processing based on legitimate interest
- Withdraw Consent – At any time, for processing based on consent
- Lodge a complaint – With your national Data Protection Authority
To exercise your rights, contact us at: contact@polylocal.eu
9. Data Security
We take appropriate technical and organizational measures to protect your data from unauthorized access, loss, misuse, or disclosure.
10. Updates to This Policy
We may update this Privacy Policy to reflect changes in legal requirements or our practices. Updated versions will be posted on this page with the revised date.
11. Contact
If you have any questions or concerns about this Privacy Policy or how we process your personal data, please contact:
Polylocal
Email: contact@polylocal.eu
Ahtri tn 12, 15551 Kesklinna linnaosa, Tallinn, Harju maakond, Estonia